When PIs are notified of a USDA grant award, they also receive directions from the Grants Management Branch for completing forms AD-416 Research Resume, AD-417 Classfication. USDA will not issue a grant (or funds thereof) without approved CRIS (Current Research Information System) AD-416 and AD-417 forms. To expedite this process, and to ensure that grants are fully documented in CRIS, please observe these procedures:
- Complete AD-416 and AD-417 forms. Departmental staff will connect to CRIS Forms Assistance Program to add new project information.
- Obtain your DEO's signature on the AD-416 Research Resume form under Recommended.
- Options for fulfilling the CSREES-662 requirement:
- If there are no special use approvals required and the application page was signed by the Iowa State University's Contracts and Grants Officer.
- If there are special use approvals required, the approval dates were included in the grant proposal, and the CSREES-662 in the grant proposal was signed by the Contracts and Grants Officer.
- If there are special use approvals required but these were not included in the grant proposal:
- Obtain the University committee approval and send the signature page of required approval(s).
- Send a copy of the grant proposal, copies of the signed CRIS (AD-416 and AD-417) forms, and any special use approvals to the Station Projects Office, 131 Curtiss Hall, where a Station project number will be assigned. Do not submit directly to the USDA!
The approved CRIS forms are submitted to the CSREES Grants Management Branch (FAX 202-4013237) and are submitted electronically to CRIS by the Station Projects Office. PIs and DEOs will receive a copy of the fully signed CRIS forms with the approved project number. After meeting this requirement, PIs are notified of the release of funds by way of the Agreement Face Sheet.
If the grant receives an extension of time, the Station project will get an automatic extension of time. Upon project termination, USDA/CSREES requires Progress Report form AD-421 within 90 days of the grant termination. PIs are notified by the Station Projects Coordinator in writing of the termination report requirement.
Additional information can also be found at the CSREES and USDA Websites.
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