Iowa Agriculture and Home Economics Experiment Station

Agriculture Experiment Sta, Iowa State University

Work Unit Description AD-416, AD-417 and CSREES-2008

For assistance, please contact Cathy Good
cgood@iastate.edu

These instructions assume that you (1) are familiar with CRIS forms; (2) will enter project data for all three required forms (AD416, AD417, and CSREES-2008) during a single session.

IF you are interrupted and can only enter data for the AD-416, you have the opportunity to CHECK the data and SAVE the AD-416 to the Iowa work file before ending your session. You can return at a later time to complete/edit any or all the CRIS forms.

CRIS AD-416 Research Resume

Start at the CRIS Forms Assistance homepage located at http://cwf.uvm.edu/cris/

You can bookmark this page if you wish, but no subsequent pages should be bookmarked.
Select Work Unit Description AD-416/417/2008.
Click on your state, and then select: Agriculture Experiment Sta, Iowa State University. Enter "cyclones" as the password and then click the [Proceed] button.
Enter the investigator's last name and [Proceed] to the work list of IOW projects for the principal investigator. If you have AD-416 forms in progress, you can select a project from the work list, choose "AD-416 Research Resume" and [Proceed].

-- OR --

If you are initiating a new AD-416 form, select the funding type and then click the [NEW] button at the bottom.

If you are revising an existing project, click the [Revision] button, select the project to be revised, then [Proceed]. Contact Cathy Good if you are not sure whether this project should be revised or new.

Enter the following information:

Project Number: Enter the Work Unit/Project No. (IOW0-####). When entering a new AD-416, enter "IOW0-lname where lname is the PI's last name (for example, IOW0-Smith).
Title: Enter the title for this project, using title case (upper and lower case). Titles are limited to 140 characters, including spaces.
Integrated Activity: Check this box only if this project fits the definition displayed for the funding type selected.
Performing/Cooperating Departments: Select the home department of the Principal Investigator for the Performing Department, and select up to 2 departments participating significantly in the project.
Multistate Project Number: The Multistate Project number identifies Hatch projects supported by Multistate Research funds, or those formally on record as contributing to a Multistate Research project. This number combines the region (NE, NC, S, W, or NRSP) and the project number in the format: region### (for example, NE999).
Cooperating States: Indicate any other states participating in the project if this is NOT a Multistate Project.
Investigator Names: A total of twelve can be listed. List the Principal Investigator on Line 1. Lines 2 through 12 are used for co-investigators.
Project Contact: For all projects: Good C.; phone 515-294-4544; email cgood@iastate.edu.

Project Type: Select the CSREES funding program if not already correctly selected.

THIS SECTION IS FOR GRANTS AND COOPERATIVE AGREEMENTS ONLY

Proposal Number: A proposal number is assigned by the granting agency. Enter the assigned proposal number found on the proposal acknowledgement letter, award letter, or Agreement Face Sheet if one is available.

For SERD grants, refer to instructions provided by the SERD office.

Start Date: Enter date work will begin as Month, Day, Year in the format 10/01/2007.
Termination Date: Enter the estimated termination date for the project as Month, Day, Year in the format 09/30/2010.
CHECK and SAVE Screen 1.
View the displayed information carefully. Corrections or additional edits can be made by using the BACK button on your browser toolbar. After each edit, CHECK and SAVE again.
Go to Screen 2.
Goals/Objectives/Outputs: Provide a clear, concise statement of the goals and objectives of the project as stated in the approved application or as approved by CSREES. The goals and objectives should be specific and attainable within the duration of the project and with the available resources. If the application lists milestones/target dates for important activities or phases of the project, include this information. Include a description of the expected outputs (or deliverables) from the project. For multistate projects, enter the objective(s) exactly as defined in the multistate project outline.
Methods: Describe the ways in which the project will be conducted with emphasis on the general scientific methods and any unique aspects or significant departures from usual methods. Include a description of how the results will be analyzed, evaluated, or interpreted. If applicable, describe the intervention strategy and the intended audience(s). Include a description of how the output(s) will be evaluated and/or quantified for its impact on the intended audience(s). Do Not exceed 3200 characters (counting spaces).**

** We recommend that you paste in the text from your wordprocessor (spell-check there), but do not include formatting such as tab, indent, bold, underline, super/subscript, nor any graphic symbols.
Non-technical Summary: Describe the situation that creates a need for this project as well as the purpose or rationale for the project. Also include general statements describing the methods to be used, the expected outcomes/impacts, and the anticipated benefits. Provide information at a level that most citizens can understand. This nontechnical summary is designed to enhance the usefulness of the information in the database, especially to legislative and other public audiences. Limit to 3200 characters (counting spaces)
Keywords: Enter one per line in the entry field. Not to exceed 29 characters per line and 345 characters total. It is important to assign appropriate keywords for automated information retrieval of project information. Generally, keywords should be limited to one- or two-word terms.
CHECK and SAVE Screen 2.

View the displayed information carefully. Corrections or additional edits can be made by using the BACK button on your browser toolbar. After each edit, CHECK and SAVE again.
When the information is correct and complete, Confirm Information. You should see a Confirmation Screen displaying all your entered text.
You may want to print a copy from this page to keep for your records.

Use the [Return] button provided (and NOT your browser's Back button) to return to an updated project selection list.

CRIS AD-417 Classifications

Entering AD-417 Classifications on the CRIS Web Forms

The most important thing to remember about the AD-417 Classification process is the purpose of assigning these codes to your project: funding reports to Congress are based on this classification. In order to summarize funding in your area of research correctly, projects must be classified appropriately. Projects must be classified according to the Manual of Classification of Forestry and Agricultural Research.

Suggestions for completing the AD-417 web forms:

Select a project and form "AD-417 Classification"

Enter the Classification by Knowledge Area (KA) (formerly RPA), Subject of Investigation, and Field of Science.

You can complete the Classification table one of several different ways:

Using a printed manual, determine which options apply to this project and enter the numeric codes and percentages in the table.

Use the column heading links to view the list of options and enter the appropriate numeric codes and percentages in the table. You may find it helpful to print a blank form to jot down your choices.

If you are using tutorial mode, the column heading links will display the code lists in a new browser window, allowing you to view the code lists while you enter codes in the form. You can even copy and paste codes from the lists into the form.

Use the "Classification Assistance" button to select codes from a list of check boxes. This process will generate all possible combinations from your selections and prompt you to enter appropriate percentages. It will then automatically enter the codes with percentages into the table. You must use the "Return" button provided to return to this form with the codes filled in.

NOTE: If you use Classification Assistance do not complete the Research Effort categories until you have finished with the (blue) Classification table.

Enter the percentages for the Research Effort Category and Forestry/Animal Health Component.
- Identify the research category as basic, applied, or developmental and assign percentages which add to 100%.
- If the project is funded by McIntire-Stennis or Animal Health programs, the Forestry or Animal Health component will automatically be assigned 100%. You can optionally assign percentages to these categories up to 100% each for projects funded by other sources.
When complete, click the check data button.
Review and use the BACK button to make changes and corrections on the table.
When you have completed the classification and the data checking process, be sure to "save" your work with the "Save information" button.

CSREES-2008 Assurance Statements

From the Project Selection screen, select one project from the IOW worklist.
Select the form to work on - CSREES Assurance Form and [Proceed].

Enter the following information:

Check appropriate statements, supplying additional information when necessary:

Recombinant DNA or RNA Research
Animal Care

Protection of Human Subjects

If your project does involve use of any of these, please contact the University Committee and file the appropriate forms. We need a copy of the signature page of their approval before we will forward your project to USDA.

When all information is entered, [Check Data] and note any errors. View the displayed information carefully. Corrections or additional edits can be made by using the [BACK] button on your browser toolbar. After each edit, [Check Data] again.
When the information is correct and complete, [Save Information]. You should see a Confirmation screen if your information was successfully saved in the work file. You may want to print a copy of this page to keep for your records.
Review and use the BACK button to make changes and corrections on the table.
After you have completed the AD-416, AD-417, and CSREES-2008, (1) press on the "Select Project" button to enter another project or (2) exit from the CRIS Forms Assistance program.

Project Outline

Finally, for new projects a project proposal for Regular Hatch, Animal Health and McIntire-Stennis projects, which describes your research project in more detail is also submitted with the CRIS forms. The project proposal format is available in Adobe Acrobat PDF format at this address: http://www.ag.iasta te.edu/iaexp/projects/proposal.pdf.

For assistance, please contact Cathy Good
cgood@iastate.edu or 294-4544